Privacy Policy

1. Who we are

The Actors Copilot is operated by The Actors Copilot (“The Actors Copilot”, “we”, “us”, “our”).

2. What this policy covers

This Privacy Policy applies when you:

• visit our website;
• join our waitlist or mailing list;
• contact us;
• create an account;
• use The Actors Copilot platform or tools;
• upload materials such as audition sides, casting briefs, notes, or other content.

3. What we collect

Depending on how you use the website or platform, we may collect:

• name
• email address
• phone number, if provided
• country or region, if provided

• login details
• user preferences
• actor profile information
• professional details you choose to share

• audition sides
• casting briefs
• notes
• prompts
• written reflections
• character or scene-related material

If you use Personal DNA features, we may process material you choose to enter about your experiences, emotional references, observations, creative associations, boundaries, and other self-authored content.

• IP address
• browser type
• device type
• operating system
• pages visited
• clicks and session activity
• timestamps
• diagnostics and error logs

• waitlist sign-up information
• newsletter preferences
• communication history with us

4. Important note about sensitive information

Some parts of The Actors Copilot may invite personal reflection. You should avoid submitting highly sensitive personal information unless it is genuinely necessary and you are comfortable doing so.

If we ever introduce features that specifically process special-category data, we will provide additional notice where required.

5. How we collect your data

We collect data:

• directly from you when you fill in forms, create an account, contact us, or upload content;
• automatically through cookies, analytics, and technical logs;
• through service providers who support hosting, email, payments, analytics, or security.

6. How we use your data

We use personal data to:

• operate our website and platform;
• create and manage accounts;
• provide our services and generate tool outputs;
• process uploads and user inputs;
• communicate with you about your account, support, updates, or launch information;
• manage waitlist and mailing list sign-ups;
• improve security, performance, and user experience;
• detect misuse, fraud, or unlawful activity;
• comply with legal obligations.

7. Legal basis for processing

Depending on the situation, we rely on one or more of the following legal bases:

• Consent — where you opt in to marketing or where consent is required;
• Contract — where processing is necessary to provide the service you asked for;
• Legitimate interests — where processing is necessary to operate, secure, or improve our business and services;
• Legal obligation — where we must process data to comply with applicable law.

8. AI-assisted processing

The Actors Copilot may use AI-assisted systems to help generate outputs based on the information you provide.

This may include processing user uploads, prompts, and written inputs through internal systems and carefully selected third-party service providers.

We do not treat AI-generated output as infallible. Outputs may be incomplete, inaccurate, or unsuitable in some cases, and users are responsible for reviewing and applying their own judgment.

9. Third-party service providers

We may use trusted third-party providers for services such as:

• website hosting
• cloud storage
• analytics
• email delivery
• customer support
• payment processing
• security tools
• AI infrastructure

These providers process data only as needed to support our services and subject to appropriate safeguards.

10. International transfers

Some service providers may process data outside the UK or EEA. Where that happens, we take steps intended to ensure appropriate protection is in place under applicable law.

11. How long we keep your data

We keep personal data only for as long as reasonably necessary for the purposes described in this policy, including providing services, meeting legal obligations, resolving disputes, and enforcing our agreements.

Examples may include:

• waitlist and mailing list data: until you unsubscribe or it is no longer needed;
• support communications: 90 days;
• account data: while your account is active and for a limited period after closure;
• uploaded content: for as long as needed to provide the service, subject to deletion requests and backup cycles;
• technical logs: 90 days.

12. Cookies and analytics

We use cookies and similar technologies to:

• make the website function properly;
• remember preferences;
• understand traffic and performance;
• improve the user experience;
• support marketing, where applicable.

Where required by law, we will ask for consent before placing non-essential cookies on your device.

Please see our Cookies page for more information.

13. Your rights

Depending on your location, you may have the right to:

• access your personal data;
• correct inaccurate data;
• request deletion of your data;
• restrict certain processing;
• object to certain processing;
• withdraw consent where applicable;
• request data portability where applicable;
• complain to a relevant supervisory authority.

14. Security

We use reasonable technical and organisational measures to help protect personal data from unauthorised access, disclosure, misuse, loss, or alteration.

No online system is completely secure, and we cannot guarantee absolute security.

15. Children

The Actors Copilot is not intended for children under 18 unless use is permitted by law and any required consent has been obtained.

16. Changes to this policy

We may update this Privacy Policy from time to time. If we do, we will update the “Last updated” date above.

17. Contact

If you have any questions about this Privacy Policy or how we handle personal data, contact: